EESC Central Register of Records of Personal Data Processing Activities

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Regulation (EU) 2018/1725 on the protection of natural personal with regard to the processing of personal data by the EU institutions, bodies, offices and agencies requires them to make their register of records of processing activities publicly accessible (art 31).

Name of the data processing Reference number Year Service responsible
Stage d'observation / Job shadowing 001 2018 E1 FOR 
Traineeships 002 2018 E1 FOR
Promotion process 003 2018 E2 PER 
Annual appraisal report (officials and other staff) 004 2018 E2 PER 
Certification 005 2018 E2 PER
Remuneration 006 2018 E2 PER
External service providers for IT unit 007 2018 L3 IT
Videosurveillance 008 2018 SECU
Accreditation 009 2018 SECU
Recruitment of agents in the EESC 010 2018 E2 PER 
Recruitment of officials in the EESC 011 2018 E2 PER
Ergonomics 012 2018 SECU
E-mail 013 2018 L3 IT
IT Incident handling 014 2018 L3 IT
Telephony 015 2018 L3 IT
User Account Management 016 2018 L3 IT
Selection and secondment of national experts to the EESC 017 2018 E2 PER
Management of the EESC intranet site 018 2018 D3 INF
Reimbursement of travel expenses via the "PHOENIX" IT application 019 2018 A3 MEM
Issuance of EU laissez-passer for EESC members and staff 020 2018 A3 MEM
EESC plenary session recordings 021 2018 A1 GRE
A2 CIP
Vademecum Members 022 2018 A1 GRE
Management of personal data in context of crisis management (Staff) 023 2018 MODA
Management of personal data in context of crisis management (Members) 024 2018 MODA
Office occupancy list 025 2018 L2 INFRA
Inventaire 026 2018 L2 INFRA
Management of member's file 027 2018 A1 GRE
EU WhoisWho - EESC Members 028 2018 A1 GRE
News for EESC members 029 2018 A3 MEM
Recruitment procedure for medical adviser 030 2018 E2 PER
Activities of the Association of Former Members 031 2018 A3 MEM
AFM Newsletter 032 2018 A3 MEM
VIP Events, Cultural Events and Visits of the EESC 033 2018 D2 VIP
Interinstitutional exchanges - translation 034 2018 T1 TMU
ROPA 035 - Processing of mission requests and reimbursements 035 2018 E5 FIN
EESC Quaestors' meeting recordings 036 2018 A1 GRE
A2 CIP
ADONIS (Administration of Documents Normalised Information System) 037 2018 ICD
European Circular Economy Stakeholder Platform 038 2019 B3 NAT
Recordings of EESC Bureau meetings 039 2019 A1 GRE
A2 CIP
Publication of staff photos in Staff Page 040 2019 ADI
EESC Prizes 041 2019 Directorate D
Events Organisation - Directorate C 042 2019 Directorate C
CSS Events 043 2019 D5 CSS
Section/CCMI and Study Group meetings – Directorate C 044 2019 Directorate C
Catering service 045 2019 L2 INFRA
EMAS Service 046 2019 L2 INFRA
Procurement procedures launched by Directorate 047 2019 Directorate D
Events organised by Directorate E 048 2019 Directorate E
Events organised by EMAS 049 2019 L2 INFRA
Management of call for tender procedures and contracts - PRINTSHOP/DISTRIBUTION 050 2019 L4 IMP
Archives 051 2019 ICD
Informal procedure for preventing harassment at work 052 2019  Confidential counsellor
Organisation and management of DT conferences 053 2019 T1 TMU
SYSPER 054 2020 Directorate E
Management of Directorate for Translation's intranet 055 2020 Directorate T
Establishment of pension rights and management of rights of retired staff 056 2020 E3 STA
Biannual declaration by pensioners and recipients of invalidity allowance 057 2020 E3 STA
Advisory committee on the conduct of members 058 2020 S.G.
Mobility and transport plan 059 2020 E3 STA
Elections Employers' Group 060 2020 GR. I
 Creches and Childcare facilities 061 2020 E3 STA
Request for parental leaving 062 2020 E3 STA
Request to work part-time 063 2020 E3 STA
Invalidity procedure 064 2020 E3 STA
Request for family leave 065 2020 E3 STA
Flexitime management 066 2020 E3 STA
Mentoring programme 067 2020 E3 STA
Staff welfare assistance 068 2020 E3 STA
Covid-19 pandemic crisis - follow-up of staff health and safety 069 2020 E3 STA 
Establishment of individual rights for staff taking up employment in EESC 070 2020 E3 STA
Request for authorisation to engage in an outside activity 071 2020 Directorate E
Administrative enquiries and disciplinary procedures 072 2020 E3 STA
Pre-litigation and litigation procedures 073 2020 E3 STA
Procedure for Combating harassment - Request for assistance (Art.24) 074 2020 E3 STA
Contact Management Data base (Dynamics) 075 2020 DIR. D
Partnerships with civil society organisations 076 2020 D5 CSS
Relations with national economic and social councils 077 2020 D5 CSS
Groups managed by CSS unit 078 2020 D5 CSS
Travel insurance for EESC beneficiaries 079 2020 A3 MEM
Section and Study Group meetings - Directorate B 080 2020 Directorate B
Management of Directorate for Translation's intranet 081 2020 Directorate T
Web Conferencing using Webex 082 2020 L3 IT
Multifactor Authentication using Azure Multi-Factor Authentication 083 2020 L3 IT
Processing of Members' photographs 084 2020 Directorate D
 
Unified Communication 085 2020 L3 IT
SYSPER regularisation of the recording of absences due to sickness 086 2020 E3 STA
Request for special leave 087 2020 E3 STA
On-line subscription form from the EESC Employer's Group 088 2020 Group I
Mangament of book loans and access to electronic content 089 2020 ICD
ICD e-newsletter to EESC members 090 2020 ICD
DL intranet revamp project survey 091 2020 Directorate L
End-of-Year products for members 092 2020 D2 VIP
Management of Medical Files 093 2020 E3 STA
Events organised by TEN Section 094 2020 B2 TEN
Transmission of personal data for Covid-19 vaccination - vulnerable persons 095 2021 E3 STA
Monitoring staff presence in the premises - Directorate C 096 2021 Directorate C
Covid-19 vaccination – list of critical/non-critical volunteer persons 097 2021 E3 STA
Member's PCR testing 098 2021 A3 MEM
EESC Ad Hoc Group Recovery roadmap meeting recordings 099 2021 Directorate A
Microsoft Office 365 100 2021 L3 IT
EESC STAFF COMMITTEE ELECTIONS 101 2021 Staff Committee elections panel
Submitting a contribution for the web section of the FRRL Group 102 2021 Directorate C
EESC Kick-off event CoFoE _Bringing the European project back to citizens 103 2021 Directorate D
Contact form to express interest in calls for tenders for EESC studies 104 2021 B4 FSA
Identification process to log on to the EU Digital Covid Certificate 105 2021 Directorate E
Identification process to log on to EU digital Covid Certificate (Members) 106 2021 Directorate E