EESC Central Register of Records of Personal Data Processing Activities

Regulation (EU) 2018/1725 on the protection of natural persons with regard to the processing of personal data by the EU institutions, bodies, offices and agencies requires them to make their register of records of processing activities publicly accessible (art. 31).

Name of processing activityController
RoPA E001_Job shadowing.pdfDirectorate E - Unit E1 FOR
RoPA E002_Traineeships.pdfDirectorate E - Unit E1 FOR
RoPA E003_Promotion process.pdfDirectorate E - Unit E2 PER
RoPA E004_Annual appraisal report.pdfDirectorate E - Unit E2 PER
RoPA E005_Certification.pdfDirectorate E - Unit E2 PER
RoPA E006_Remuneration.pdfDirectorate E - Unit E2 PER
RoPA E007_Recruitment of agents in the EESC.pdfDirectorate E - Unit E2 PER
RoPA E008_Recruitment of officials in the EESC.pdfDirectorate E - Unit E2 PER
RoPA E009_Selection and secondment of national experts to the EESC.pdfDirectorate E - Unit E2 PER
RoPA E010_Management of the EESC intranet site.pdfDirectorate D - Unit D3 INF
RoPA E011_Reimbursement of travel expenses via the _Phoenix_ IT applilcation.pdfDirectorate A - Unit A3 MEM
RoPA E012_Issuance of EU laissez-passer for EESC members and staff.pdfDirectorate A - Unit A3 MEM
RoPA E013_EESC's Plenary session recordings and voting system.pdfDirectorate A - Unit A1 GRE
RoPA E014_Vademecum Members.pdfDirectorate A - Unit A1 GRE
RoPA E015_Management of personal data in the context of crisis management (STAFF).pdfDirectorate A - MODA
RoPA E016_Management of personal data in context of crisis management (MEMBERS).pdfDirectorate A - MODA
RoPA E017_Management of member's file.pdfDirectorate A - Unit A1 GRE
RoPA E018_Who is Who - EESC Members.pdfDirectorate A - Unit A1 GRE
RoPA E019_News for EESC members.pdfDirectorate A - Unit A3 MEM
RoPA E020_Recruitment procedure for medical adviser.pdfDirectorate E - Unit E2 PER
RoPA E021_Activities of the Association of the Former Members.pdfDirectorate A - Unit A3 MEM
RoPA E022_AFM Newsletter.pdfDirectorate A - Unit A3 MEM
RoPA E023_VIP Events, Cultural Events and Visits of the EESC.pdfDirectorate D - Unit D2 VIP
RoPA E024_Processing of mission requests and reimbursements - MiMa.pdfDirectorate E - Unit E5 FIN
RoPA E025_EESC Quaestor's meetings.pdfDirectorate A - Unit A3 MEM
RoPA E026_ADONIS (Adminsitration of Documents Normalised Infortion System).pdfDirectorate D - ICD
RoPA E027_European Circular Economy stakeholder Platform.pdfDirectorate B -Unit B3 NAT
RoPA E028_Recordings of EESC Bureau meetings.pdfDirectorate A - Unit A1 GRE
RoPA E029_Publication of stafff photos in Staff Page.pdfDirectorate A - Unit A1 GRE
RoPA E030_EESC Prizes.pdfDirectorate D - Unit D2 VIP
RoPA E031_Events Organisation - Directorate C.pdfDirectorate C
RoPA E032_CSS Events.pdfDirectorate D - Unit D5 CSS
RoPA E033_Procurement procedures lauched by Directorate D.pdfDirectorate D
RoPA E034_Events organised by Directorate E.pdfDirectorate E
RoPA E035_Archives.pdfDirectorate D - ICD
RoPA E036_SYSPPER.pdfDirectorate E
RoPA E037_Establishment of pension rights and management of rights of retired staff.pdfDirectorate E - Unit E3 STA
RoPA E038_Biannual declaration by pensioners and recipients of   invalidity allowance.pdfDirectorate E - Unit E3 STA
RoPA E039_Advisory Committee on the conduct of members (superseed by RoPA E089).pdfSecretary-General
RoPA E040_Mobility and transport Plan.pdfDirectorate E
RoPA E041_Elections Employer's Group.pdfGroup I
RoPA E042_Creches and Child Care facilities.pdfDirectorate E - Unit E3 STA
RoPA E043_Request for parental leaving.pdfDirectorate E - Unit E3 STA
RoPA E044_Request to work part-time.pdfDirectorate E - Unit E3 STA
RoPA E045_Invalidity procedure.pdfDirectorate E - Unit E3 STA
RoPA E046_Request for family leave.pdfDirectorate E - Unit E3 STA
RoPA E047_Flexitime managment.pdfDirectorate E - Unit E3 STA
RoPA E048_Mentoring programme.pdfDirectorate E - Unit E3 STA
RoPA E049_Staff welfare assistance.pdfDirectorate E - Unit E3 STA
RoPA E050_Covid pandemic crisis - follow up of staff health and safety.pdfDirectorate E - Unit E3 STA
RoPA E051_Establishment of individual rights for staff taking up employment at EESC.pdfDirectorate E - Unit E3 STA
RoPA E052_Request for authorisation to engage in an assignment or outside activities.pdfDirectorate D
RoPA E053_Administrative enquiries and disciplilnary procedures.pdfDirectorate E - Unit E3 STA
RoPA E054_Pre-litigation and litigation procedures.pdfDirectorate E - Unit E3 STA
RoPA E055_Procedure for Combating  harassment - Request for assistance (Artº24).pdfDirectorate E - Unit E3 STA
RoPA E056_Contact Management Data base (Dynamics).pdfDirectorate D
RoPA E057_Partnerships with civil society organisations.pdfDirectorate D - Unit D5 CSS
RoPA E058_Relations with national economic and social councils.pdfDirectorate D - Unit D5 CSS
RoPA E059_Groups managed by CSS unit.pdfDirectorate D - Unit D5 CSS
RoPA E060_Travel insurance for EESC beneficiaries.pdfDirectorate A - Unit A3 MEM
RoPA E061_Processing of Member's photographs.pdfDirectorate D
RoPA E062_SYSPER regularisation of the recording of absences due to sickness.pdfDirectorate E - Unit E3 STA
RoPA E063_Request for special leave.pdfDirectorate E - Unit E3 STA
RoPA E064_On-line subscription form for the EESC Employer's Group content.pdfGroup I
RoPA E066_ICD e-newsletter to EESC members.pdfDirectorate D - ICD
RoPA E067_End-of-Year products for members.pdfDirectorate D - Unit D2 VIP
RoPA E068_Management of medical files.pdfDirectorate E - Unit E3 STA
RoPA E069_Events organised by TEN section.pdfDirectorate B - Unit B2 TEN
RoPA E070_Transmission of personal data for COVID19 vaccination-vulnerable persons.pdfDirectorate E - Unit E3 STA
RoPA E071_Monitoring staff presence in the premises - Directorate C.pdfDirectorate C
RoPA E072_COVID19 vaccination - list of Critical_Non Critical volunteer persons.pdfDirectorate E - Unit E3 STA
RoPA E073_Members' PCR testing.pdfDirectorate A - Unit A3 MEM
RoPA E074_EESC Ad Hoc Group Recovery roadmap meeting recordings .pdfDirectorate A - RMP
RoPA E075_EESC Staff Committee Elections.pdfStaff Committee
RoPA E076_Submitting a contribution for the web section of the FRRL Group .pdfDirectorate C
RoPA E077_EESC Kick-off event  CoFoE _Bringing the European project back to citizens.pdfDirectorate D
RoPA E078_Contact form to express interest in calls for tenders for EESC studies.pdfDirectorate B - Unit B4 FSA
RoPA E079_Identification process to log on to the EU Digital COVID Certificate.pdfDirectorate E
RoPA E080_Identification process to log on to EU digital COVID certificate (Members).pdfDirectorate E
RoPA E081_Section_CCMI and Study Group meetings - Directorates B & C.pdfDirectorates B amd C
RoPA E082_List of volunteers for a supplemental dose of covid-19 vaccine.pdfDirectorate E - Unit E3 STA
RoPA E083_Collection of data of EU DAGs members for conducting EU DAG business.pdfDirectorate B - Unit B1 REX
RoPA E084_Investigations under Article 16 (2) of the Joint Rules on sickness insurance for officials of the European Communities.pdfDirectorate E - Unit E3 STA
RoPA E085_Vademecum of CCMI members and delegates.pdfDirectorate C - Unit C4 CCMI
RoPA E086_CoFoE event _Shaping Europe together_.pdfDirectorate D
RoPA E087_Series of videos - Joint cultural initiative of the three Groups of the EESC.pdfDirectorate D - Unit D2 VIP
RoPA E088_EU Organic Awards.pdfDirectorate B - Unit B3 NAT
RoPA E089_Ethical Committee.pdfDirectorate A - Unit A3 MEM
RoPA E090_Language courses for spouses and registered partners.pdfDirectorate E - Unit E3 STA
RoPA E091_Informal procedure for preventing and dealing with psychological and sexual harassment at work.pdfConfidential Counsellors
RoPA E092_Call for expression of interest for new confidential counsellors.pdfConfidential Counsellors
RoPA E093_EUROPE DAY 2022 Postcards.pdfDirectorate D - Unit D2 VIP
RoPA E094_Whistleblowing.pdfDirectorate E - Unit E3 STA
RoPA E095_Extraordinary Group meeting of the EESC Employers' Group.pdfGroup I
RoPA E096_Internal audit activities.pdfS.G - Audit
RoPA E097_Employers' Group joint event _EU economic migration policies_ responding to labour market skills and needs_.pdfGroup I
RoPA E098_Organisation of the Journalists seminar.pdfDirectorate D -Unit D1 PRE
RoPA E099_Procedure for the reclassification of staff occupying a temporary post_ TA 2(a), A 2(c) .pdfDirectorate E - Unit E2 PER
RoPA E100_Handling of personal data in the framework of the mandate of the DPO.pdfS.G. - DPO
RoPA E101_Demonstration of the ability to work in a third language.pdfDirectorate E - Unit E2 PER
RoPA E102_Selection process of the EESC Youth Delegate  to COP28 and COP29 .pdf 
RoPA E103_Associate membership for the IAS staff members.pdfDirectorate E - Unit E1 FOR
RoPA E104_Requests for a legal opinion and litigation procedures.pdfS.G. - JUR
RoPA E105_Circular Economy Stakeholder Conference.pdfDirectorate B - Unit B3 NAT
RoPA E106_Staff survey.pdfDirectorate E - Unit E3 STA
RoPA E107_Employer's group election of the spokesperson of the MSME, Crafts & Family Business Category.pdfGroup I
RoPA E108_Survey on Members' Inclusion, Work distribution and Well-being.pdfDirectorate A - Unit A3 MEM
RoPA E109_Media monitoring services.pdfDirectorate D - Unit D1 PRE
RoPA E110_Handling of Travel expenses and allowances declaration .pdfDirectorate A - Unit A3 MEM
RoPA E111_Publication of meetings of EESC office-holding members with interest representatives .pdfSecretary General
RoPA E112_Legislative footprint_ annex in EESC opinions.pdfSecretary General
RoPA E113_Employer's Group events.pdfGroup I
RoPA E114_Transfers of certain personal data of EESC staff members to _PermReps_.pdfDirectorate E - Unit E1 FOR
RoPA E115_Bike Day.pdfDirectorate E - Unit E3 STA
RoPA E116_Joint open letter - Civil Society Organisation's Group.pdfGroup III
RoPA E117_Navigate tool.pdfDirectorate IIT - Unit IIT2 DIS
RoPA E118_Events Organisation - Directorate B.pdfDirectorate B
RoPA E119_Social Media use by the EESC.pdfDirectorate D - Unit D3 INF
RoPA E120_Selection and activities  of enlargement candidate members .pdfDirectorate B - Unit B1 REX
RoPA E121_Workers' Group Events.pdfGroup II
RoPA E122_Handling of personal data (of members, staff and contractors) in the context of the prerogatives of the control bodies.pdfSecretary General
RoPA E123_Workers' Group Extraordinary Meeting - Outside the EESC .pdfGroup II
RoPA E124_Extraordinary Group meeting of the EESC Civil Society Organisations' Group.pdfGroup II
RoPA E125_Management of questionnaires in the framework of studies.pdfDirectorate C – Unit C2 SOC
RoPA E126_Management of personal data in the framework of Active Listening Interviews.pdfSecretariat-General
RoPA E127_Skills pilot project.pdf 
RoPA E128_Annual publication on EESC intranet of the list of staff leaving for retirement and celebrating 20, 30 or 40 years as a European civil servant.pdfDirectorate E – E3 STA
RoPA E129_Staff Engagement Survey.pdf 
RoPA E130_Exit interview for staff leaving the EESC.pdfDirectorate E – E1FOR
RoPA E132_Reopening of competition under framework service contract.pdfDirectorate D – ICD
RoPA E133_Workers' Group joint event with FEPS at the EESC.pdfGroup II
RoPA E134_Management of the interpretation services for the EESC .pdfDirectorate A – A3 CIP
RoPA E135_Diversity and Inclusion survey.pdfDirectorate E – E1 FOR
RoPA E136  Workers' Group joint events with ETUCGroup II
RoPA E137_EESC Staff Commitee ActivitiesStaff Committee
RoPA E138_EESC Internal competition (nº CESE_INT_1_25)Directorate E
RoPA J001_Accreditation.pdfDirectorate L -SECU
RoPA J002_External service providers for IT unit.pdfDirectorate IIT
RoPA J003_Videosurveillance.pdfDirectorate L - SECU
RoPA J004_Ergonomics.pdfDirectorate L - SECU
RoPA J005_E-mail management.pdfDirectorate IIT
RoPA J006_IT Incident handling .pdfDirectorate IIT
RoPA J007_Telephony Management.pdfDirectorate IIT
RoPA J008_User Account Management.pdfDirectorate IIT
RoPA J009_Office occupancy list.pdfDirectorate L - Unit L2 INFRA
RoPA J010_Inventory.pdfDirectorate L - Unit L2 INFRA
RoPA J011_Interinstitutional exchanges - translation.pdfDirectorate T - Unit T1 TMU
RoPA J012_Catering service.pdfDirectorate L - Unit L2 INFRA
RoPA J013_EMAS service.pdfDirectorate L - Unit L2 INFRA
RoPA J014_Events organised by EMAS.pdfDirectorate L - Unit L2 INFRA
RoPA J015_Management of call for tender procedures and contracts - Printshop_Distribution.pdfDirectorate L
RoPA J016_Directorate for translation - statistics.pdfDirectorate T
RoPA J017_Multifactor Authentication using Azure MFA.pdfDirectorate IIT
RoPA J018_DL Intranet Revamp Project Group.pdfDirectorate L
RoPA J019_Microsoft 365.pdfDirectorate IIT
RoPA J020_Background checks for contractor staff.pdfDirectorate L - SECU
RoPA J022_Migration of Email archives to Exchange Online .pdfDirectorate IIT
RoPA J023_Audit and mapping of Human Resources.pdfDirectorate E
RoPA J024_Online and hybrid events organised by the EESC-CoR Joint Services.pdfMultiple services
RoPA J025_Management of book loans and access to electronic content.pdfEESC: Directorate D;  CoR: Directorate A
RoPA J026_E-mail Address Book Management (SECABC).pdfDirectorate IIT
RoPA J027_EESC-CoR EU Open Doors Day.pdfMultiple services
RoPA J028_Transmission of personal data to the European Commission (DG DIGIT) for the Service Now Platform.pdfDirectorate IIT
RoPA J029_DeepL - machine translation at directorate T.pdfDirectorate T
RoPA J030_Artemis at Directorate for Translation.pdfDirectorate T
RoPA J031_Folder Migration Project.pdfDirectorate ITT
RoPA J033_M365 Copilot.pdfDirectorate ITT – ITT3 DIP
RoPA J034_DIIT birthday calendar.pdfDirectorate ITT